Why is a paperless conference system so popular? (ultra-thin one lifter)

Source:YDIT 誉德 Release time:2019/5/1 18:32:11 Views:1532

 

Traditional forms of meetings are increasingly unable to meet the needs of contemporary conferences. The large number of conferences, the complexity of conference materials, and the inefficiency of conference decisions have become common problems in traditional conferences. If the new things of the paperless conference can only be used by people who will not use it, then the current paperless conference system is already the meeting "paperless" (paperless conference system).
  The paperless conference room is a brand new conference mode that has become popular in the industry in recent years. There are many excellent paperless conference system companies. He integrates various intelligent communication technologies, audio technologies, video technologies and software technologies into the conference before and after the conference. The electronic exchange of documents will be realized. Users provide an extremely convenient and efficient conference platform, while also bringing a new conference experience (paperless conference system). The paperless conference system is far more than just a paperless realization of the conference. It also needs to meet the functions of freely interacting and interconnecting various signals in the traditional multi-functional conference room.
  First, the advantages of paperless conference system:
  The shortcomings of traditional conferences have caused headaches for conference workers and participants.
  1. Meeting preparation is time-consuming and labor-intensive. The paper of each meeting caused a lot of waste of resources and environmental pollution.
  2, poor flexibility, temporary meetings or emergency meetings, or when there are personnel changes, often inadequate preparation, busy, and even handwritten brand name, etc.
  3, the conference various display tools cumbersome trouble, notebooks, projectors, whiteboards, paper, pens, laser pointers … each meeting must be large and small, long-term short-term finishing for a long time.
 4. The confidentiality of the meeting is poor. It is difficult to destroy the confidential information of the traditional meeting after it is printed, and the confidentiality of the meeting is difficult to guarantee.
  The paperless conference system can set a confidential conference mode. The data in the confidential conference cannot be copied, and the fingerprints of the participants are ensured to ensure the confidentiality of the conference.
  5. The traditional conference data sharing effect is poor, that is, the projectors and notebooks in the traditional conference room cannot meet the increasingly diverse conference materials, and the sharing of the data is poor, and the participants cannot accurately accept the information.
  Modern paperless conferences can control a variety of media such as wheat straw, large screen, multimedia screens of terminals, etc. Through the background server and matrix, the conference materials can be quickly and quickly shared to each participant, and participants can also adjust themselves. Take the information to browse.
  6. Meeting decisions are inefficient, meetings are always discussed and discussed… but it is always difficult to draw conclusions. Raising hands, counting, recording, and even counting papers when voting anonymously are not serious. The meeting should have.
  The paperless intelligent conference voting function can set the voting options in advance, and can also increase the voting temporarily. It can be anonymously recorded, the decision-making efficiency is high, and the ticket type can be analyzed on the spot.
     
  Second, the paperless conference ultra-thin one lifter (LCD lifter)
     
  Meetings are one of the most effective ways of group communication and decision-making. When modern meetings are restricted, we need to start from the source, improve the meeting with technology, and use innovation to expand the function of the meeting.
  Third, paperless meeting concept:
  The paperless conference system is part of a paperless conference interactive system that uses modern communication technology, audio technology, video technology, and software technology to achieve paperless conferences through electronic exchange of documents. Its features are: file transfer network, electronic file display, intelligent file editing, file input and output controllable. A basic feature of the paperless conference system is that the conference room has a large screen for public video display and a seat display for each seat individually controlled and used. When a seat display or asynchronous display is selected, the participant operates the smart terminal by himself. At this time, the smart terminal is like a standard computer that is used independently, and each participant can autonomously switch between displaying a synchronous display or an asynchronous display of a common signal.
  The equipment covered by the paperless conference system includes sound system, video system, cloud conference system, paperless conference interaction software, software system for providing conference services and conference aids, and screen lifting or flipping system for each seat, for public use. The projection system or splicing screen displayed, in addition to the network switch, the central control system, the DVD player, and the video matrix are also devices that are often required to be configured in the conference room.
  How to implement and build a paperless conference system
  How to implement and build a paperless conference system, various system integrators, software development companies have done a lot of attempts. The paperless conference system should first be a smart conference system. The intelligence here is not only to achieve intelligent control of the equipment used in the conference room, but also to provide intelligent tools and services for the conference process. More importantly, it is necessary to be able to realize the conference process, the usage method, and even the intelligence of data retrieval and conference decision-making. Chemical. At the same time, the conference system must adapt to and adapt to the rapid development of information technology, the incompatibility of software products, and the intelligent decision made by the explosive growth of background data and information resources due to the emergence of the Internet, cloud computing and big data. (LCD lifter)
  Centered on LCD touch display terminals (ultra-thin integrated lift (including touch), conference tablet, etc.), integrated HD video and unified communication functions, intelligent multi-screen interactive sharing function, intelligent conference room control, audio and video capture and sound reinforcement System, etc., to form a "people-oriented" intelligent meeting experience. It integrates conference multifunctions on the intelligent display terminal (video sign-in, call service, bid voting, SMS sending and receiving, document asynchronous viewing, conference data synchronization display and handwritten annotation, video on demand or live broadcast, Internet browsing, conference speech, etc.) And in the form of simulation simulation UI to provide users with the most natural human-computer interaction interface (support capacitive screen multi-point two-finger zoom, screen-reading, reading, commenting, sending and saving operations), while also realizing mobile phones, tablets, Collaborative work, intelligent sharing and interactive control of mobile terminals such as notebook computers and intelligent display terminals.
  Five, paperless conference features:
     
  1, ultra-thin curved double-sided LCD screen design, the shell thickness is only 8mm, the overall screen size (15/17.3/1821.5) 443*68*550MM 503*68*600MM503*68*600MM (different configurations, different sizes, can be customized : 2, the inner LCD screen is capacitive touch screen multi-touch type, easy to view and operate, the system can support wireless keyboard mouse or tablet
  3, display interface professional and stylish UI design, to simplify the user's operation steps to the greatest extent, enhance the new experience of user meetings
  4, fully support the conference voting, multimedia playback, Office documents, Internet, short message notifications and other common conference functions
  5, integrated synchronous document presentation, electronic whiteboard, handwritten annotation, host function, central control function, shared to projector and other advanced paperless conference function
  6, support the background configuration of shared documents, shared video for terminal access, playback
  7. During the presentation process, the demonstration process can be synchronized to each terminal screen or shared to a projector or TV set.
  8. Each terminal can choose to view the presentation of the document synchronously, or exit the synchronous presentation to view the document freely and asynchronously
  9. Support short messages between participants, and send back broadcast messages in real time (ultra-thin one lift)
  10, video on demand supports a variety of audio and video formats, allowing switching between mobile storage devices and servers
  11, Gigabit backbone network can meet the needs of multi-point streaming media concurrency, fully support full HD 1080p streaming media video playback
  12, support meeting content archive, you can set to clear or save the file after the meeting
  13, support background control, unified forced switch sign-in, call, voting, video, document interface and name display and other functions
  14. The system covers all processes before, during, and after the conference, providing high-quality conference services to help realize paperless conferences
  15. Support central control to realize remote control LCD lifting, support manual control front and rear elevation adjustment, maximum angle of 30 degrees, with power protection.
  Six, paperless conference function
  (1) Preparation before the meeting (the meeting manager will log in to the background management interface and need the user name and password)
  1. Conference overview editing and setting basic information of the conference
  2. Set the conference theme, host, conference secretary, conference service, meeting time, and meeting location.
  3, set meeting permissions, conference room layout, etc.
  4. Participant Editing Edit the list of participants (used on the double-sided screen)
  5, add, modify, delete participants
  6, support import and export participants
  7. Set the operation authority of each participant (check-in, vote, speak, host, and control)
  8. Edit the participants' unit, title and seat number information
  9, file distribution upload meeting files
  10. Edit file classification (upload PDFPPTWord document)
  11. Edit the list of meeting files (corresponding to the list of each meeting file format)
  12, set each file for each participant
  13, meeting settings, set up and manage meeting voting
  14. Edit meeting voting title, options, description, type
  15, set the permissions of each vote
  16. Controlling the starting time of voting
  17. Support the import and export of voting information
  18, the home page settings Set the boot welcome interface (electronic table card)
  19, custom background image
  20. Set the display mode of the conference theme, seat, name, position and other information (the color and layout of the font size word)
  21, the real-time effect after saving the settings
  22, the name screen setting edits the display content of the outer screen (only for double-sided screen products)
  23. Set the color of the font size of the display content (meeting name or unit, person name, job title, position)
  24, set the overall layout of the display content
  25, set the background image
  26. Upload video files
  27. Configure streaming media source
  (2), the function in the meeting
  1. Meeting sign-in The attending personnel sign in (the background can be set to avoid sign-in).
  2, one-touch touch Quick check-in, the background automatically records the check-in status.
  3. After signing in, participants can watch the basic meeting overview content
  4. The check-in status statistics can be directly exported to an excel file.
  5. Participants Show the basic information of the participants
  6. Display the seat of the participants in the form of a ranking chart
  7. Display the seat number, name, unit, position, and check-in time of the participant's personnel in the form of a list
  8. Support import and export of participant list information (Excel format)
  9. The meeting file displays and opens the meeting file distributed by the administrator
  10, support file classification (wordExcelPPTPDF, etc.)
  11, support permission control
  12, support a variety of office file formats
  13. Synchronize live support to open documents and share shared presentations
  14, support to open and view the document (microphone lifter)
  15, support online modification of documents
  16, support the annotation document and save
  17, support sharing presentation documents to other terminals
  18, support sharing presentation documents to the projector
  19, meeting minutes meeting process notes readily
  20, support for format editing (Word format)
  21, support export to U disk
  22, support upload to the server
  23, support handwriting, wireless keyboard, handwriting board writing in various forms
  24, the electronic whiteboard can be handwritten on the simulated whiteboard to make the meeting vivid.
  25, support for changing the brush thickness, brush color, text size, etc.
  26. Support multiple people to share painting and calligraphy on the same whiteboard (microphone lifter)
  27, so the images are saved as vector graphics, all stepping steps support single-step undo
  28, support whiteboard archiving, loading, support to synchronize whiteboard content to the projector
  29, exchange tips to support real-time exchanges between participants
  30, support for single-selection, multi-select recipients
  31. Support real-time display of sending and receiving information
  32. Support message reply, announcement release
  33. Support the record archiving of all information
  34. Web browsing browsing Ethernet
  35, support landing office system
  36, support login mailbox
  37, personal data can be imported into local private files
  38, U disk and other mobile devices imported to the local terminal
  39. Meeting voting Provide voting function at the meeting site
  40. Support voting list, description of voting description
  41. The voting form supports customization (multiple choices, multiple choices).
  42. Support multiple voting modes (name/anonymous/abstain).
  43. The voting results are automatically counted and graphically displayed.
  44. Support voting rights control, voting result viewing authority control
  45. Video service plays video files and live broadcast source
  46. ​​Support video files on the playback server
  47, host function chairman machine unique
  48. Control the speaking permission
49. The central control function operates to access the central control device
  Seven, (paperless office system) system configuration:
  (I), conference tablet + paperless conference interactive software
  1, the conference tablet, generally 10 inch android tablet.
  2, with capacitive touch function and support optional keyboard and mouse, support for touch sign-in, call, graphic display, date and time display, voting, video dynamic playback, conference information and short message viewing.
  3, document synchronization presentation, document asynchronous view editing and saving, electronic whiteboard, handwritten annotation, Windows computer terminal, external large screen video image access
  4, support server file distribution
  (II), paperless digital conference system control host (paperless office system)
  1, quad-core Intel Xeon processor, dual-channel 8GB memory, 1T hard drive, support Gigabit Ethernet port down to expand the host
  2. Run the conference software, maintain the conference database, and control the whole set of paperless conference system
  3, support LAN and external network connection communication, support for strong conference management functions;
  4, support maintenance database, monitoring terminal, security confidentiality
  5, with VGA output port and a variety of common audio and video conference interface
  (3) Paperless conference control host (paperless office system)
  1, can bring 24 paperless touch interactive lifting terminal, the host can be hand-in-hand cascading to support more terminals
  2, paperless touch interactive lifting terminal and wired expansion controller to achieve point-to-point wired connection
  3. Real-time monitoring and display of internal PoE power supply voltage; support terminal unit Poe power supply,
  4, support 100M bandwidth Ethernet and table card communication, a device supports up to 24 units
  (4) Professional paperless conference platform management software
  1, support background running, unattended operation
  2. Support background operation, editing and management of all functions before, during and after the paperless system