How to improve your meeting experience with paperless meeting software

Source:YDIT 誉德 Release time:2019/4/4 10:14:16 Views:842

 

A friend is a conference secretary of a large company. He often organizes large conferences. When it comes to meetings, she complains a lot. The preparations are cumbersome, the troubles during the conference, and the minutes after the conference are a headache. She said: You can imagine it once. What is the experience of printing 10,000 conference materials? Can you imagine everyone in the meeting and you have to remember everyone's speech, and don't dare to relax at the moment, what is the experience? I said, I can understand. As a person who has some research on Chinese-style conferences, I think the reasons for the poor conference experience are as follows.
First of all, from the perspective of the organizers of the conference: First, the preparation of the pre-conference is complicated, the venue of the conference, the arrangement of the conference venue, the agenda of the conference, the conference equipment, etc. The headache is the printing and destruction of the conference materials. If it is a large conference, discussion There are many things. It is very time-consuming to print the meeting materials. It is more troublesome to destroy the materials after the meeting. Second, there are many troubles during the meeting, such as how to control the speeches. How can the meeting vote quickly form a result? How to maintain the atmosphere of the meeting? Third, the minutes of the meeting after the meeting were a headache. Many people have expressed their opinions and suggestions. How to quickly summarize their contents and form public and executive items, which is a test of the organization of the conference organizers and the level of investment.
Secondly, from the perspective of conference participants: First, the participation of the conference is not good. Especially for large conferences, because the reflection or distance is too far, people sitting in the back row can't see the content on the big screen of the conference. Second, the conference materials are numerous and difficult to read. In the face of a large stack of meeting materials, the reading experience is very bad; the third is that the meeting is inefficient and lengthy and tiresome.
There are many reasons for this, which are common. How can I improve your meeting experience? Paperless conference software (paperless conference system, ultra-thin one lifter) gives you a solution from a technical point of view.
The paperless conference system is the electronic process of the whole process of the conference. It transforms the conference from the traditional paper conference into the digital, mobile multimedia conference and the portability of the tablet computer with the tablet and smart phone as the carrier. With the mobilization and convenience of the conference, the system can greatly enhance the experience of conference organizers and participants, and achieve the value of easy and excellent conferences.
Using a paperless conference system (LCD lifter), before the conference, the conference organizer can edit the conference schedule information in the background and publish it to the participants at one click; the electronic conference materials can be uploaded to the system, eliminating printing and destruction. Trouble; during the meeting, you can use the conference speaker function (microphone elevator) to arrange the participants to speak in an orderly manner; through the conference screen function, other participants can listen carefully to other people's speeches; through the electronic voting function, voting can be quickly realized, automatically Count the number of votes and form a conclusion. After the meeting, the minutes of the meeting are exported with one button, and the status of the meeting is disabled at any time, which is very worry-free.
Paperless conference system (paperless office system) can greatly improve the experience of participants
During the meeting, a flat-panel conference device can be used to understand the content and progress of the conference without having to look at the big screen. The electronic reading function, outline view, thumbnail, and intelligent positioning reading progress of the system are included in the conference. It's very convenient to read, you can also add annotations, bookmarks, comments, screenshots at any time. This information can be exported with the document, providing a channel for expressing opinions and opinions for participants who do not have a chance to speak, and also for the meeting minutes after the meeting or Analysis provides support to make the entire meeting more efficient.